Minutes of Region Meeting
Western Michigan Region, NSP
October 12, 2005 Brann’s Grand Rapids
PRESENT: Bob Mayberry, Chip Knappen, Erica Krol, Gregg Hoppe, Deann Jenkins, Hal Froot, Colleen Wolfer, David Menke, Tony Wolfer, Larry Klose, Sue Brann, Mike Fick, Pat Mulvihill, Mike DeVriendt, Ken Young, Kathy Young, Karen Hadden, Dayle Hadden, Kevin Fultz, Mike Bender, Tom Fisher, Shawn Rhoda.
CALL TO ORDER: Meeting was called to order at 7:01pm by Region Director Tony Wolfer.
SECRETARY’S REPORT: Minutes of meeting date 5-14-05 were presented and accepted as written. Copy on file.
TREASURER’S REPORT: Larry Klose presented his written report. Report was accepted. Copy on file.
Discussion was held about Central Division reimbursement for the Crystal Mountain patrol building. No one has answers yet. Region will temporarily fund reimbursement of people attending the Division fall meeting in Detroit. Deadline 12-1-05.
OEC ADVISOR: Karen Hadden reports refreshers are done. Refresher information is being turned in. Karen is holding a meeting with all the It’s a week from Saturday at Branns on Division. She has some new ideas for QA and would like to see information and ideas shared between sections. On Nov 5 some new final OEC exam standards will be put into place. Lots of opportunity for change and improvement.
SKI PROFICIENCY: Kevin Fultz states he is getting information on SES/TES being held up north. Twenty spots are available. Registrations are not in yet. Information sheet passed out. Information will be mass e-mailed to patrol reps. Ski trainers workshop will be held similar to last year. Sue Brann brought up that Northern Mi is requesting assistance with costs of putting on the SES/TES. Gregg Hoppe says they will look into the budget. Discussion was also held of holding a Grand Rapids area seminar. David Menke made a motion that slots be allocated to sections. Clinic advisor will keep track of registrations and waiting lists. Motion passed. Bob Mayberry will work on the snowboard portion.
ELECTIONS: Erica Krol had no new information.
AWARDS: Kathy Young recommends that people start thinking about awards submissions. Awards are really not based on the current year as there isn’t enough time during the year to get awards recommendations written up.
NATIONAL APPOINTMENT: Sue Brann says recommendations should be in at the same time awards due.
ALPINE: Gregg Hoppe - Alpine Program will be staffed as follows: Chip Knappen – Senior Hill Test and Evaluators Calibration Clinic; Shawn Rhoda – Region TES with Northern MI and Senior Candidate warm-up clinic; Kevin Fultz – Region SES and Ski Trainers Workshop as well as helping to coordinate instructors for senior program and the calibration clinic; Jackie Bottomley – mentoring assignments and check – offs and also coordinate Instructor Reviews.
SECTION REPORTS:
WM3 SECTION: Tom Fisher reports that the refresher went very well. The major concern in the section is the issue of the patrol building at Crystal Mountain.
WM2 SECTION: Patrick Mulvihill reported that the refresher was held Oct 2 with CPR and chair-evac held on Oct 9. Ski swap will be held the first week in November.
WM1 SECTION: Mike Bender says refresher had a good turnout and was combined with Timber Ridge and Bittersweet. The candidate classes are being held by the individual patrols for a total of 23 candidates. The midterm was successful. Ski swap coming up on 11-18/19 at Wings Stadium. There are 8 new OEC instructors.
PATROL REPORTS
TIMBER RIDGE: Sue Brann reports Jim Williams is doing well after surgery and that she will be standing in for him until he is ready to be back. Oct 22 Timber Ridge will be working at Arcadia Creek at a ski promo day. There will be a movie, a band and a beer tent.
CANNONSBURG: Mike DeVriendt states that they continue on through the economic hard times for the ski industry.
PANDO: David Menke says Pando may be small but they are tough and still there. He thought the joint refresher with Cannonsburg and West Michigan Nordic went very well. Ski swap is coming up and will be changing management for the first time in over thirty years.
CRYSTAL MOUNTAIN: Gregg Hoppe brought up the discussion with NSAA to license the NSP logo for area use. Crystal management is in discussion over this situation. Crystal management will be deciding who is patrol rep and who will remain on the patrol.
DIVISION MEETING: The issue of fund raising that was brought up at the Division meeting was spoken of but tabled for future meetings.
SCHEDULE REVIEW: Crystal Mountain patrol is having conflicts with area management for the Feb 5 Senior Workshop date. Further information is pending. Karen Hadden will be holding a Senior Warm up January 29. She will be e-mailing details.
NEW BUSINESS:
2007 DIVISION MEETING: Tony Wolfer announced that we will be hosting the 2007 Division Meeting.
REVIEW OF EXPENSE REIMBURSEMENT: Discussion of process to allocate funds. Larry Klose recommends that expenses be submitted throughout the season rather than all at the end. Tony Wolfer recommends that we follow Division reimbursement policy and require that expenses be submitted within thirty days of when they were incurred.
RESERVATION OF A CONDO FOR SKI ENHANCEMENT SEMINAR: Gregg Hoppe discussed looking at a condo rental – costs will be similar to individual rooms but money needs to be put up in advance. ITs are mandated to attend. They are looking for Section representation.
PROPOSALS TO AMEND THE REGION P&P: Larry Klose explained the proposals – see copy on file. The first amendment was approved by the board (4-1-4). Second amendment (2-1-4) was passed. Third amendment (0-1-4) was passed. Chapter 3 Elections material updated and presented by Erica Krol and Larry Klose – copy on file. Discussion of the Region Director election method tabled.
STATUS OF THE MEMBER VOTE: Hal Froot spoke about how the vote will take place in the future. Go on national site and make sure your e-mail address is correct. Ballot will be conducted by e-mail and paper with multiple methods of returning it. One man one vote is still standing. The change will occur in how the votes are counted. The non votes will need to be counted as non votes rather than yes votes. Hal recommends that everyone register with the Patroller Committee for information and reminders to vote. The other issue that is being addressed is the selection of candidates for the National Board. Twenty five percent vote is the threshold for a valid election.
MEETING ADJOURNED: Meeting was adjourned at 9:15pm. The next meeting date is January 11, 2006.