P&P Amendments Adopted
at October 18, 2006 Region Meeting
Intra-Region Cash transfer Issues
This year several patrols not did deposit cash transfer checks from ski swaps in the same fiscal year as the checks were written and recorded. As a result, the region under stated its ending cash balance. It is impossible for the Region Treasurer to correct this problem after it has occurred. If the same subunit fails to deposit cash transfers next year, the problem occurs over multiple years. This gives the appearance that funds are being hidden. The Region can not allow this problem to continue.
Reporting Cash and Non-Cash Contributions Greater Than $5,000 per Year
The National Ski Patrol requires all subunits to list names, addresses, and accumulated amounts of donations and contributions exceeding $5,000 from a single individual or entity in a single year. This applies to both cash and non-cash contributions. This information is reported to the Internal Revenue Service on Division’s Form 990 Schedule B.
Donations and contributions should be reported on the www.nspc203.org . A substitute form is acceptable as long as it contains the same information. Officers and Treasurers can contact the Region Treasurer for assistance in preparing this form.. The form is available on the region website,
If the IRS was auditing a donors tax return, it would check reportable donations and contributions to NSP by reviewing the Division’s Form 990, Schedule B. Failure to report donations and contributions shift the burden of proof to the donor or contributor. It can result in financial penalties against the organization, its officers and members for failing to report, or for knowingly allowing a report to be filed without the information.
The IRS Form 990 and schedules for 501c organizations are public record. However, the names and addresses listed on Schedule B are not public record.
P&P Amendment for the Deposit and Reporting of Intra-Region Fund Transfers
The Treasurer requests that the Region Advisory Committee amend the Region Policies and Procedures regarding Subunits Financial Requirements. Amend, P&P §4-12-17, and to add P&P §4-12-25 and §4-12-26, to read as follows.
4-12-17 All Sections operating Ski Swaps shall
prepare, certify, and submit a separate financial report
for the Ski Swap to
the Section Chief and the